Registration

DRAFT

Championship Registration is a four-step process:

  1. Association Convenor submits the completed Association Convenor Registration Form 2020 by email
  2. Coach submits signed and completed OFSAA forms by email (or upload?)
  3. Coach registers teams and individuals online via Zone4.ca
  4. Coach registers in person with paper copies of completed OFSAA forms and cheques for fees

The Checklist for Coaches gives greater detail and printable lists for the entire process, including tasks to be completed at the start of the Nordic season or earlier.

    Step 1 for Association Convenors due 24h after your Association Championship

    Email the following completed form to [email protected]

    1. OFSAA Association Convenor Registration Form
      • Ensure your Association Championship results include Gender (Male/Female), Classification (Junior/Senior), and Division (Open/High-School trained)
      • Download and complete the form based on the results of your Association Championship and with the help of your teacher-coaches
      • The form is a fillable PDF which can be completed and saved electronically, or printed for completion by hand and then scanned for submission
      • Check your submission against the latest Nordic Playing Regulations with respect to eligibility, entries, team make-up, and additional entry requests

    Step 2 for Coaches due by midnight 21 Feb 2022

    Email the following signed and completed forms to [email protected]

    1. OFSAA Eligibility List from AELS (1 per school)
      • Ensure your Association Championship results include Gender (Male/Female), Classification (Junior/Senior), and Division (Open/High-School trained)
    2. OFSAA Practice Eligibility Form (1 per school, plus more if needed)
      • note
    3. OFSAA Rules of Behaviour form (1 per school, plus more if needed)
      • note
    4. OFSAA Supervision Form (1 per school, plus more if needed)
      • note
    5. OFSAA Concussion Review form or Formulaire de l'examen de la commotion (1 per athlete)
      • note
    6. OFSAA Concussion Review form for Coaches/Trainers or Formulaire de l'examen des commotions cérébrales entraîneurs/soigneurs (1 per coach)
      • note

    Step 3 for Coaches due by midnight 21 Feb 2022

    Register your athletes and teams online

    1. Zone4.ca
      • Ensure your Association Championship results include Gender (Male/Female), Classification (Junior/Senior), and Division (Open/High-School trained)

    Step 4 for Coaches on 23 Feb 2022

    Finalize registration in-person Wednesday 23 Feb 2022 at Lakefield College School noon-6pm

    1. Bring paper copies of all forms submitted in Step 2 above.
    2. Bring details of your team's contact information for use during the Championship
    3. Bring 4 cheques as follows

      • Ensure your Association Championship results include Gender (Male/Female), Classification (Junior/Senior), and Division (Open/High-School trained)

    Submit the OFSAA Association Convenor Registration Form

    Step 1.  Create AELS Eligibility List

    Step 2.  Download, Sign, Scan and Save Mandatory Registration Forms 

    Step 3.  Upload Mandatory Registration Forms to Google Link 

    Step 4.  On-Site Fee Payment

    ____________________________________________________

    1. Create an AELS Eligibility List:

    • Click HERE for a simplified quide to using AELS and creating an eligibility list.

     

    2. COACHES must also:

    1. Download and print the mandatory forms (below)

    2. Obtain appropriate signatures

    3. Scan and save file

    4. Upload to the google link (see #3 below). 

    Note: Forms must be uploaded using the filename examples in parenthesis next to each form.  All concussion confirmation forms must be scanned into one file.

    New for 2019!  As mandated by Rowan's Law, every student-athlete, coach and trainer is required to confirm they have reviewed the Concussion Awareness Resource and the OFSAA Concussion Code of Conduct.  Mandatory receipt appropriate forms with signatures confirming the resource and code have been reviewed is required in order to participate at OFSAA.  Student-athletes under the age of 18 are required to have a parents or legal guardian sign the confirmation as well.

    The Concussion Awareness Resource and Concussion Codes of Conduct can be found at the following links:

    Mandatory Forms to be Completed and Uploaded

    • Save As: School Name.Behaviour.2020)
    • ave As: School Name.Practice.2020
    • (if a student is being supervised by a teacher from another school)
    • (Save As: School Name.Concussion.2020) 
    • A signed copy of completed AELS Eligibility form (Signature of the head coach, principal, and association convenor required) - each team is to upload their own copy with the required signature - please omit/cross-out racers that did not qualify (Save As: School Name.Eligibility.2020)

     

    3.  Forms can be uploaded using the following link "2020 Nordic Skiing Coach Registration Electronic Form" due no later than Saturday February 15th at midnight.


    4.  On-Site Registration: Please bring three (3) separate cheques (team entry & banquet fee, OFSAA participation fee, OFSAA bib deposit).

    School Coaches

    Coaches – Please click the Zone4 (active after February 3) link to add the names of your qualified athletes.  Association conveners please ensure you are registering with the correct number of athletes refer to the playing regulations.  A link for a confirmation list for Thursday’s interval start race will be posted on Zone4 by Tuesday February 19 2020 8 pm.  Please ensure you have properly registered athletes in the correct age categories (junior/senior), gender (boy/girl) and category type (high school/open (as per OFSAA definition of Open trained - competing as a race through a registered club of Nordiq Canada or Biathlon Caanda or Canadian Forces Biathlon.) 

    INTERVAL START NOTES : 

    1. Check that names are in the correct columns, i.e. first name in first name, last name in last name. 
    2. Use the drop down menus for Association followed by your school name.  If you do not see your school please contact Jody White at [email protected] 
    3. Check that each athlete is in the right category (Junior/Senior, Boy/Girl, High School/Open).  
    4. Check your Start Group (1 to 5) for each team member.  If you have more than one team such as Glebe A and Glebe B please ensure that they are identified for scoring team purposes; 
    5. Please contact Jody White at [email protected]  only if you have a change. 

     

    RELAY START NOTES:

    1. Teams in each age category with a minimum of 4 athletes will be declared as a team.  
    2. While the final relay start list cannot be done until Thursday afternoon, the deadline for this preliminary check is still Tuesday, FEBRUARY 19TH AT NOON.

     

      Championship Fees

      A fee summary is included on each team's registration file.

      Championship Fees Amount Cheque Made Payable To:
      Registration Fee (Per Skier)  $20.00  OFSAA Events Huntsville
      OFSAA Participantion Fee (Per Skier)  $3.00  OFSAA

      Refundable Bib Deposit (per School Team)

       $50.00  OFSAA 

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