Coaches / Convenors

Registration Header

IMPORTANT DATES to keep in mind:

Entry deadline: Friday, February 17th 2023, 6pm!
- All Associations are encouraged to send in their Entry file the same night as their championship (if and when possible)
All exceptions need to be cleared by Tuesday, February 21st, 6pm!
- The sooner your file is received, the quicker you will receive your exceptions file, which means the more time you have to clear them
- After this date/time, exceptions will be cleared at the discretion of the convenor.
“Top 50” will be shared by Wednesday, February 22nd.
- Please keep in mind that 1 association does have the potential to hold up the process for the entire province.

Registration

Monday, February 27th 2023 from 3-7pm

E.J. Lajeunesse

600 E.C. Row West, Windsor, Ontario N9E 1A5

In the small gym

Coaches

1. Ensure that the full school name is used in Hytek (ie: Not GCVI or ECD, etc …)

2. Calculate your school costs (OFSAA Swimming School Costs Worksheet PDF) and arrange with your association convenor to make payment on your behalf.

3. Update and Print Roster

Teacher-coaches ensure all student-athletes are listed in the OFSAA HUB on an appropriate Eligibility Roster. Each of these rosters needs to be printed and signed.

4. Download and Print Forms

Teacher-coaches download, print, and complete the following additional forms for all rostered athletes, teacher-coaches, and parent supervisors that plan to attend the OFSAA Championship. These forms are also available for download from the OFSAA HUB.

5. SCAN & UPLOAD ALL FORMS listed below
Athletic Directors scan and upload completed forms to the OFSAA HUB

NOTE: 1 PDF File per form!

OFSAA Rules of Behaviour Form [PDF]
Coach/Trainer Concussion Review Confirmation [PDF]
Student-Athlete/Parent Concussion Review Confirmation [PDF]
Participation Informed Consent and Assumption of Risk (Under 18) [PDF]
Adult Athlete Release of Liability (18+) [PDF]
- (If no one is over the age of 18 and you do not need to upload a form)
Supervision Form [PDF]

Please Note: OFSAA photo policy now within Rules of Behaviour

6. Complete the Google Pre-Registration Form

New since 2020! As mandated by Rowan’s Law, every student-athlete, coach and trainer is required to confirm they have reviewed the Concussion Awareness Resource and the OFSAA Concussion Code of Conduct. Mandatory receipt with appropriate signatures confirming the resource and code have been reviewed is required in order to participate at OFSAA. Student-athletes under the age of 18 are required to have a legal guardian sign the confirmation as well.

The Concussion Awareness Resource and Concussion Codes of Conduct can be found at the following links:

Ensure that all Para athletes have their “S Classification” number entered with their last name in the Association Hytek Program

Ensure all scratches are forwarded to Association Convenor (Athletes exceeding entry requirements will be removed at the discretion of meet management if not already done by coach)

Association Convenors / Meet Managers

Association Convenor OFSAA Meet Information Package

1. Forward complete back-up of Hytek database to Ben Balkwill at : [email protected] by February 17th, 2023 at 11:59pm (preferable within 24 hours of the completion of your Association Championship) No entries will be accepted after February 17, 2023.

2. Ensure that full names of schools (ie: not GCVI or ECD), attach association to school name if it is a Catholic School (There are many Notre Dame’s, St. Thomas Aquinas’ and St. Mary’s in the province.)

3. Collect and forward all scratches to :  [email protected]

4. Complete the Association Cost form and submit payment.

Association Convenors will submit ONE (1) form and TWO (2) cheques to cover fees either by Monday, February 27, 2023 at Registration. All fees will be calculated based on the association entry report generated by the end of the day on Wednesday, February 22, 2023.

Cheque #1 Entry Fees: payable to “E.J. Lajeunesse” (write “OFSAA swimming” in memo line)

Cheque #2 OFSAA Participant Fees: payable to “OFSAA” (write “OFSAA swimming” in memo line)

Cheques should be mailed to:

E.J. Lajeunesse
Danielle Parent
600 E.C. Row West
Windsor, ON N9E 1A5