Registration: Coaches / Convenors

Registration Header

2025 Coaches Checklist & Reminders as of December 20, 2024
2025 Association Costs
School Registration– the OFSAA Hub is now able to provide the event convenor with a list of all schools, coaches and athlete numbers. No google form will be required to collect this information. Less work for all coaches!

IMPORTANT DATES to keep in mind:

Entry deadline: Wednesday, February 26, 2025
All Associations are encouraged to send in their Entry file the same night as their championship (if and when possible)
All exceptions need to be cleared by Steve Goodwin
- The sooner your file is received, the quicker you will receive your exceptions file, which means the more time you have to clear them
- After this date/time, exceptions will be cleared at the discretion of the convenor.
- please keep in mind that 1 association does have the potential to hold up the process for the entire province.

Registration

Coaches

1. Ensure that the full school name is used in Hytek (i.e.: Not GCVI or ECD, etc. …)

2. Calculate your school costs using the form above (2025 Association Costs Form) and arrange with your association convenor to make payment on your behalf.

3. Online OFSAA HUB Registration – DUE WEDNESDAY, FEBRUARY 26, 2025 AT 11:59PM

Athletic Directors must start the registration process by completing & uploading the following mandatory forms through the OFSAA HUB:

Printed & Signed HUB Eligibility Roster (example)

4. Remaining Mandatory Forms –

Athletic Directors/Coaches must submit and upload the remaining mandatory forms with appropriate signatures:

Student – Waiver of understanding (One form per student. All forms should be scanned into one file)
Coach – Confirmation and Release (One form per coach. All forms should be scanned into one file)
OFSAA Supervision Form

FORMS NOT REQUIRED TO BE UPLOADED:

FORMS TO BE DISTRIBUTED TO STUDENT-ATHLETES (IT IS RECOMMENDED THAT THE COMPLETED FORMS ARE COLLECTED BY COACHES):

OFSAA Rules of Behaviour
Student-Athlete/Parent Concussion Review Confirmation– Confirmation de l’examen de la commotion d’athlète/parent
Participation Informed Consent and Assumption of Risk (Under 18)
Photo Release Form
Adult Release of Liability (18+) (If no one is over the age of 18 and you do not need to distribute)

FORMS TO BE REVIEWED BY COACHES:

Coach/Trainer Concussion Review Confirmation – Confirmation de l’examen des commotions cérébrales entraîneurs/soigneurs

ROWANS LAW:

As mandated by Rowan’s Law, every student-athlete, coach and trainer is required to confirm they have reviewed the Concussion Awareness Resource and the OFSAA Concussion Code of Conduct. In order to participate in this event it is mandatory that a confirmation form for each participant be completed and submitted with registration.

The Concussion Awareness Resource and Concussion Codes of Conduct can be found at the following links:

5. Ensure that all Para athletes have their “S Classification” number entered with their last name in the Association Hytek Program

Ensure all scratches are forwarded to Association Convenor (Athletes exceeding entry requirements will be removed at the discretion of meet management if not already done by coach)

Association Convenors / Meet Managers

1. Forward complete back-up of Hytek database to Steve Goodwin at : [email protected] (preferable within 24 hours of the completion of your Association Championship) No entries will be accepted after Feb 26, 2025

2. Ensure that full names of schools are used (i.e.: not GCVI or ECD); attach association to school name if it is a Catholic School (There are many Notre Dame’s, St. Thomas Aquinas’ and St. Mary’s in the province.)

3. Collect and forward all scratches to :  [email protected]

4. Complete the Association Cost form and submit payment.

Association Convenors will submit ONE (1) form and ONE (1) cheque to cover fees by Monday, March 3, 2025 at Registration. All fees will be calculated based on the association entry report generated by the end of the day on February 26, 2025.

Cheque for association entry fees: payable to CIS Ontario

Bring them to registration or cheques can be mailed to:

Attention: Tim White, OFSAA Swimming Convenor

Mailing Address:
320 Maple Grove Road

Colborne, Ontario, K0K 1S0