School Registration Paperwork
Step 1 — Teacher-coaches and Athletic Directors complete all OFSAA paperwork
If you are not familiar with the new OFSAA HUB system, please ask the Athletic Director at your school to assist.
Mandatory Forms – TO BE UPLOADED ON THE HUB
HUB Roster/Eligibility: due Tuesday, October 31st @midnight
Teacher-coaches ensure all student-athletes are listed in the OFSAA HUB on an appropriate Cross Country Running Team Eligibility roster. Each of these rosters needs to be printed and signed, as shown in this online example. It is normal for the team rosters to list all athletes on your teams, even those that do not attend the OFSAA Championship, since you will be printing it before you know who has qualified for the OFSAA Championship.
Remaining Mandatory Forms: due Tuesday, October 31st @midnight
Athletic Directors/Coaches must submit and upload the remaining mandatory forms with appropriate signatures:
- Student – Waiver of understanding (One form per student. All forms should be scanned into one file)
- Coach – Confirmation and Release (One form per coach. All forms should be scanned into one file)
- OFSAA Para XC Registration Form (Only if you have Para runners)
FORMS NOT REQUIRED TO BE UPLOADED:
FORMS TO BE DISTRIBUTED TO STUDENT-ATHLETES (IT IS RECOMMENDED THAT COMPLETED FORMS ARE COLLECTED BY COACHES):
- OFSAA Rules of Behaviour
- Student-Athlete/Parent Concussion Review Confirmation– Confirmation de l’examen de la commotion d’athlète/parent
- Participation Informed Consent and Assumption of Risk (Under 18)
- Photo Release Form
- Adult Release of Liability (18+) (If no one is over the age of 18 and you do not need to distribute)
FORMS TO BE REVIEWED BY COACHES:
- Coach/Trainer Concussion Review Confirmation – Confirmation de l’examen des commotions cérébrales entraîneurs/soigneurs
- OFSAA Supervision Form (Supervision Form is to be submitted to the Association Convenor at the Association meet)
Step 2 — Teacher-Coaches pick up race kits
- One teacher-coach will pick up the team packages for their school.
ID may be requested to verify teacher-coach. - Friday, Nov. 3rd team packages are available in the ski chalet from 10am-4pm
- Saturday, Nov 4th team packages are available in the stadium underground changeroom from 8am-1pm
*The coach picking up the race kit must be listed on documentation submitted to OFSAA Hub*
At this time, the teacher-coach is to:
- Report any errors in registration or on the race start lists
- Have physical copies of their paperwork, in case additional verification is necessary